ATTENDANCE and GOALS

Mary Araya, our Secretary, who takes our attendance every month wanted to know who actually attends our regular business meetings on the third Monday of the month. She looked back over eighteen months from June of 2009 and examined 13 regular meetings.

We averaged 26% attendance per meeting, but we reached 33% several times during the test period. Fifty four members (47% of the membership) contributed to that record of 26% attendance. A total of 25members had an attendance of 75%. Mary Araya and Marie Donahue had a perfect attendance record.

One has to wonder why the other 61 members didn’t attend at least one meeting over the eighteen month. The needs of that group will have to be examined. Some of these members physically can’t attend meetings. The Telephone committee reported a variety of reasons why some members can’t attend, but we should do something other than provide a newsletter to these members.

We have another 61 members on our e-mail list and 35 members (57%) of those members attended meetings. The e-mail member’s attendance of 57% is 10% better that the none-mail members. This result was expected.

The summer meetings took place on the same third Monday of the month, but were billed as more social than business. Twenty five members attended the first Fed Lunch and 35 plus 2 guests attended the second lunch. The officers were very pleased with these results. Last summer we averaged 15 members per lunch, but it is difficult comparing the two summers. The activities of the two summers were completely different.

Conclusions:

Our goal for attendance from September 2009 to the following May should be 33% per meeting.

Thirty five members should reach an attendance of 75% for the nine months.

We should have a program in place to increase our service to those members who are home bound.

I don’t think we can increase the number of members who own computers, but I would like to increase the number members who use the Library computers.

The number of members who use the Newsletter blog should increase to least twenty five by May of 2010. Since we can handle only nine members in a workshop, we would have to provide two more workshops by May 2010.